Lothian Valuation Joint Board

Electoral Registration, Valuation and Council Tax within Lothian

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European Union Referendum - Thursday 23 June 2016

Scottish Parliamentary Election heading

For the European Union Referendum you must register to vote by Tuesday 7 June 2016.

If you wish to vote by post, you must apply by 5pm on Wednesday 8 June 2016.

If you wish to vote by proxy, you must apply by 5pm on Wednesday 15 June 2016.

If you wish to change or cancel existing postal or proxy arrangements you must advise us in writing by 5pm on Wednesday 8 June 2016.

Additional Information -

The first issue of postal ballot papers to overseas addresses will be between the 23 - 27 May. These will generally be for applications received by the 16 May but this cannot be guaranteed.

Royal Mail will commence the delivery of the first issue of postal ballot papers to UK addresses around the 2 June. These will generally be for applications received by the 16 May but this cannot be guaranteed.

Royal Mail will commence the delivery of the second issue of postal ballot papers around 14 June to both overseas and UK addresses.


If you are already registered you do not need to register again. To check if you are registered phone 0131 344 2500.

Due to the Scottish Parliamentary Election and European Referendum being held within weeks of each other it is important that electors are aware of their voting rights for each of these events. This statement is of particular relevance to the following groups -

16 & 17 Years Old

Those electors who are aged 16 or 17 on the 5 May 2016 will be able to vote in the Scottish Parliamentary Election. Those electors who remain 16 or 17 on the 23 June will NOT be able to vote in the European Referendum on the 23 June 2016.

European Citizens

European citizens who are registered to vote will be able to vote in the Scottish Parliamentary Election on the 5 May 2016 but are NOT entitled to vote in the European Referendum on the 23 June 2016.


Individual Electoral Registration

The Register of Electors (Voters Roll) is principally based on an annual electoral canvass of all households. The Register is effectively a list of addresses with names of persons qualified to vote.

The Register is updated and re-published following the canvass each year, normally at 1 December. It is used for elections to the Scottish Parliament, UK Parliament (Westminster), the European Parliament, local elections to appoint Councillors, at national referendums and in the election of Community Councils. Not everyone whose name appears in the Register has the right to vote at all elections or referendums. The Register contains statutory coding to indicate where such limited qualification exists.

Opt out and the "open" register

The law requires the Electoral Registration Officer to publish two versions of the register:

  • The electoral register, which lists the names and addresses of everyone registered to vote. Circulation of this version is strictly limited to individuals and organisations listed in the Representation of the People (Scotland) Regulations 2001. Recipients of the electoral/full register may only use it for the purposes specified by the Regulations, which will be for electoral purposes, the prevention and detection of crime, safeguarding national security or checking identities of individuals who have applied for financial services. It is a criminal offence for any recipient to disclose information from the electoral/full register or to put it to any other purpose than that for which they receive it.

  • The open register omits names and addresses of those electors who have requested, on their applications to register, that their names be excluded from this version. The law requires that the open register must be made available for purchase by anyone for a statutory fee. Such recipients are then permitted to use the information for whatever purposes they choose.

If you wish to remove or withhold your details from the open register, or have your details reinstated on it, please email enquiries@lothian-vjb.gov.uk making your wishes clear, or telephone 0131 344 2500 (9.00am to 5.00pm, Monday to Friday).

Individual electors can register to vote at any time by going on line at www.gov.uk/register-to-vote and following the instructions provided. Alternatively, an elector can contact our call centre on 0131 344 2500 between 9.00am and 5.00pm Monday to Friday and a member of staff shall assist with telephone registration. If preferred, an Invitation to Register form can be sent to you or you can download one from this website.

It is important that electors make their registration applications as early as possible after the event e.g. when moving house. Further details and advice can be had by contacting the Electoral Registration Officer. Electoral forms can be downloaded from our Electoral Forms section.


ElectoralValuationCouncil TaxValuation Appeal Panel

Welcome to our Website

This Website provides information on the services of Lothian Valuation Joint Board. To access information regarding the main functions of our organisation, click on the appropriate functions as pictured opposite.

What we do

Lothian Valuation Joint Board is a Public Body established in 1996 to provide valuation services to the four councils of Lothian:- City of Edinburgh, East Lothian, West Lothian and Midlothian.

The Assessor is appointed to head the organisation and to ensure all statutory duties are fulfilled. The four councils have also appointed the Assessor as their Electoral Registration Officer.

The Board is responsible for compiling, maintaining and dealing with appeals for the Electoral Register, Council Tax Valuation List and Valuation Roll

The Electoral Register is provided to the Returning Officers of our four constituent Councils to enable eligible electors to vote at the various elections and referendums held in their area. Due to data protection rules the Electoral Register cannot be accessed on line but is available to view at various public display locations.

The Council Tax Valuation List is provided to the Finance departments of the four constituent Councils and the information forms the basis of the calculation of Council Tax liability and water charges. The Council Tax Valuation List can be viewed on line at www.saa.gov.uk.

The Valuation Roll is also provided to the Finance departments of the four constituent Councils and the information forms the basis of the calculation of Non-Domestic Rates liability. The Valuation Roll can be viewed on line at www.saa.gov.uk.

About this website

This site provides information on the operations of the Joint Board. To access this information, click on the appropriate function on the navigation bar at the top of each page. To find information quickly, click on the site map link at the bottom of the page.

Links to Local Government and other relevant sites can be accessed via the Links page. The Contact Details section provides telephone, address and other details of the Joint Board, should you need more information.

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